10/12/21 PTO Meeting Minutes
PTO General Meeting 10/12/21
Present: Elizabeth Howe, Tyler Newell, Jenny Steffie, Lilian Graham, Christina Crawford, John Mark Niehls, Kim Jenkins, Chip Minto, Susan Wood, Barb Newell (Zoom), Laura Heeber
Fall Fest Recap (Jenny Steffie)
Sold out 2 food trucks
Need parking attendants
Give tickets at STEM stations to encourage involvement
Get a dessert truck
Auction (Christina Crawford)
Review of what the auction is like.
Looking for an April date
Looking for committee members and volunteers
Need help getting sponsors
Procurement of auction items (via donation or class projects)
Virtual bidding costs extra in the auction software
Christmas Shop (Kim Jenkins)
Need a volunteer to run this event (event occurs during the school day).
Students have the opportunity to shop for family members during the school day.
Usually occurs the 1st week of December
Looking at a date in late March
Looking for volunteers to help with 5k and to run the Pancake breakfast
Square One Art (Chris Blasko)
Fundraiser before Christmas
The Little Mermaid (weekend before Thanksgiving)
Looking for volunteers to assist with sets, costumes, etc.
Sweetwater microphones are on backorder but should be in before the play
Will need snack shop volunteers during basketball season
New website for selling CCS gear will be rolled out soon
Friday, November 9th
Babysitting is provided at CCS
Speaker is Dr. Carol Swain discussing Critical Race Theory
In need of sponsors for advertising
CCS School Gear is for sale at coventrychristian.qbstores.com .
This gear is NOT dress code but can be worn to support the school.
5th grade won the cocoa party! Thank you for coming!
Next Meeting is November 9th Town Hall Meeting
PTO Executive Meeting Minutes 10/12/21
Present: Elizabeth Howe, Tyler Newell, Jenny Steffie, Lilian Graham, Christina Crawford, John Mark Niehls, Kim Jenkins, Chip Minto, Susan Wood, Laura Heeber
Send list of approvals to Joe Lohr to get the status of purchases (purchased, need reimbursement, need to order)
Requests for funds form on PTO website goes to Elizabeth
Need to create a form letter to send out confirming or denying requests and requesting confirmation and/or a photo confirming the purchase
Need supporting documents to validate the purchase
Add columns to current Funding Requests spreadsheet to track progress
Look into a Paypal or Venmo for the PTO
Can PTO use a Square for events like plays etc.
Have event coordinators or Jenny create sign-ups in advance and post volunteer sign-ups to PTO webpage
Discuss how to make the link larger and more visible for purchasing tickets
Google Drive discussion
Create all new documents in the PTO drive
Jenny and Tyler will work to migrate documents and folders to PTO drive
Folders for each event should be added to the PTO Shared Drive
Reach out to Tyler if you need help