PTO General Meeting 10/12/21

Present: Elizabeth Howe, Tyler Newell, Jenny Steffie, Lilian Graham, Christina Crawford, John Mark Niehls, Kim Jenkins, Chip Minto, Susan Wood, Barb Newell (Zoom), Laura Heeber

Fall Fest Recap (Jenny Steffie)

• Largest yet

• Sold out 2 food trucks

• Input

• Need parking attendants

• Give tickets at STEM stations to encourage involvement

• Get a dessert truck

Auction (Christina Crawford)

• Review of what the auction is like.

• Looking for an April date

• Looking for committee members and volunteers

• Need help getting sponsors

• Goodie bags

• Procurement of auction items (via donation or class projects)

• Input

• Virtual bidding costs extra in the auction software

Christmas Shop (Kim Jenkins)

• Need a volunteer to run this event (event occurs during the school day).

• Students have the opportunity to shop for family members during the school day.

• Usually occurs the 1st week of December

5k/Pancake Breakfast

• Looking at a date in late March

• Looking for volunteers to help with 5k and to run the Pancake breakfast

Square One Art (Chris Blasko)

• Fundraiser before Christmas

Performing Arts

• The Little Mermaid (weekend before Thanksgiving)

• Secondary Play

• Looking for volunteers to assist with sets, costumes, etc.

• Sweetwater microphones are on backorder but should be in before the play

Sports Boosters

• Will need snack shop volunteers during basketball season

• New website for selling CCS gear will be rolled out soon

Founder’s Dinner

• Friday, November 9th

• Babysitting is provided at CCS

• Speaker is Dr. Carol Swain discussing Critical Race Theory

• In need of sponsors for advertising

CCS School Gear is for sale at coventrychristian.qbstores.com .

This gear is NOT dress code but can be worn to support the school.

5th grade won the cocoa party! Thank you for coming!

Next Meeting is November 9th Town Hall Meeting

PTO Executive Meeting Minutes 10/12/21

Present: Elizabeth Howe, Tyler Newell, Jenny Steffie, Lilian Graham, Christina Crawford, John Mark Niehls, Kim Jenkins, Chip Minto, Susan Wood, Laura Heeber

• Budget Requests

• Send list of approvals to Joe Lohr to get the status of purchases (purchased, need reimbursement, need to order)

• Requests for funds form on PTO website goes to Elizabeth

• Need to create a form letter to send out confirming or denying requests and requesting confirmation and/or a photo confirming the purchase

• Need supporting documents to validate the purchase

• Add columns to current Funding Requests spreadsheet to track progress

• Paypal account

• Look into a Paypal or Venmo for the PTO

• Can PTO use a Square for events like plays etc.

• Event Sign-ups

• Have event coordinators or Jenny create sign-ups in advance and post volunteer sign-ups to PTO webpage

• Auction webpage

• Discuss how to make the link larger and more visible for purchasing tickets

• Google Drive discussion

• Create all new documents in the PTO drive

• Jenny and Tyler will work to migrate documents and folders to PTO drive

• Folders for each event should be added to the PTO Shared Drive

• Reach out to Tyler if you need help