10/7/20 Executive Board Meeting Minutes
10/7/2020 Executive Committee Meeting
Present: Chip Minto, Jenny Steffie, Karlene Novotny, Christina Crawford, Tyler Newell, Elizabeth Howe, Chris Blasko, Barb Newell, John Niehls
Last meeting we had lots of interest in helping with activities, auction, and co-chair positions.
Chip Minto volunteered for the Sports Boosters co-chair position.
Tyler is creating an updated document of who is filling these positions.
Discussed whether new volunteers need to be co-chairs or just committee members
How are we communicating with the new volunteers?
Chris B. will coordinate with Uniform sales volunteers and new treasurer co-chair
Chip M. will coordinate with Pancake breakfast volunteers
Discussion of PTO Facebook page
New page will be set up under the CCS account
We will have administrative privileges
Attendance requirement for Executive Board members
Discussed potential change to by-laws to require attendance for voting rights.
50% attendance minimum over a 6 month period was proposed.
Discussion of virtual options for general meetings
We could have the executive level in person and others online
Will we be able to meet in the building?
How can we do virtual general meetings where everyone can see and hear?
Potential use of classroom with camera
Vote of executive board to fill current positions: (roles listed on document created by Tyler N.)
All present in favor
$200 approved by Tyler and Elizabeth for 2nd kindergarten for toys
Not yet added into the budget document.
Should come from Covid uncertainty fund
Giant Bonuscard fundraiser no longer available
Raised $1,200 last year
Discussed Redners Save-a-tape program as a possible replacement for Giant fundraiser.
School and individuals need to register
Collect Redner’s receipts, receive 1% back
Would need a dedicated volunteer to complete monthly paperwork.
Will need change for 2 cash boxes for Performing Arts and Sports Boosters
Still need some volunteers
SLACK communication tool
Meant to ease communication
Tyler N. has set this up
Free for our organization since we have few members
Purpose of the platform is to simplify and clarify communication
Sorts communication into channels
If you mention people or channel, they will receive a notification email.
Discussion of how the communication is organized.
Tyler will invite members via email
Follow instructions to log-in
Can use it through a web browser or an app
Send Doodle Poll via SLACK (Jenny)
Need to make an effort to advertise the meeting and upcoming events further in advance to encourage attendance.