12/21/21 PTO Executive Board Meeting Minutes
12/21/21 Executive Board Meeting
Present: Tyler Newell, Elizabeth Howe, Kim Jenkins, John Mark Niehls, Jenny Steffie, Christina Crawford, Lilian Graham, Wendy Moyer, Chris Blasko, Barbara Roque, Chip Minto, Barbara Newell, Laura Heebner,
Invitations are ready to be ordered
Website is up and running
Save the date to Eagle Express
Procurement letter is completed and will begin in January
Letters sent to teachers about baskets
Will give $3000 discount
Will also include linens, dishes, and servers in price
Vendor is coming to view the venue and solidify
Challenge for each PTO board members to bring 3 new people to auction
Incentives for alumni to come
Reaching out to Mr. Zimmer as auctioneer
Ask Art Gelwicks to be master of ceremonies
Goal to get 200+ people attending
Penguin Patch -
Discussed item quality and potential for a different vendor
Advantages of using Penguin Patch is that everything you need is there. They supply everything and collect everything at the end.
We choose the mark-up. We used a 20% mark-up
Flower sale - advertise that flower sales are coming in advance, use the Eagle Express
Reviewed comparisons for clothing sale, flower sale, sports boosters, homecoming t-shirts etc.
See 12.21.21 budget report
Discussion about having a secure location for PTO items (square, safe key, etc.)
Chip asked Jill about choir gowns in September. We have not had any reply.
Barb is working with Dr. Kim to choose gowns and tuxedos for high school choir.
Discussed including white shirts and black pants/skirts in the used uniform closet
Discussion of shipping delays from Square One Art
Fall play, the Little Mermaid, was a success.
Winter play/murder mystery
Running as a club with high school students
Spring play will be a children’s version of the Odyssey
Looking to purchase 2 moving lights at approximately $1,000
100th Day of School at Urban Air
Deposit is paid
All online registration should be set-up so that you must pay to reserve tickets
Will try to split it into multiple lines
Discussed how to reduce the line for signing in and waivers
Elizabeth will find out max capacity, we anticipate 250+ jumpers
Used Uniform Sale
Suggested date for next sale: February 18th
Snack bar is open and needs staffing
New Additions to Website:
Send volunteer sign-ups to Tyler to add to the PTO website
Next PTO meeting is January 11th.