12/21/21 Executive Board Meeting

Present: Tyler Newell, Elizabeth Howe, Kim Jenkins, John Mark Niehls, Jenny Steffie, Christina Crawford, Lilian Graham, Wendy Moyer, Chris Blasko, Barbara Roque, Chip Minto, Barbara Newell, Laura Heebner,

Auction -

• Invitations are ready to be ordered

• Website is up and running

• Save the date to Eagle Express

• Procurement letter is completed and will begin in January

• Letters sent to teachers about baskets

• Caterer: Devour

• Will give $3000 discount

• Will also include linens, dishes, and servers in price

• Vendor is coming to view the venue and solidify

• Challenge for each PTO board members to bring 3 new people to auction

• Incentives for alumni to come

• Reaching out to Mr. Zimmer as auctioneer

• Ask Art Gelwicks to be master of ceremonies

• Goal to get 200+ people attending

Penguin Patch -

• Raised $733.00

• Discussed item quality and potential for a different vendor

• Advantages of using Penguin Patch is that everything you need is there. They supply everything and collect everything at the end.

• We choose the mark-up. We used a 20% mark-up

Budget

• Flower sale - advertise that flower sales are coming in advance, use the Eagle Express

• Reviewed comparisons for clothing sale, flower sale, sports boosters, homecoming t-shirts etc.

• See 12.21.21 budget report

• Discussion about having a secure location for PTO items (square, safe key, etc.)

• Chip asked Jill about choir gowns in September. We have not had any reply.

• Barb is working with Dr. Kim to choose gowns and tuxedos for high school choir.

• Discussed including white shirts and black pants/skirts in the used uniform closet

• Discussion of shipping delays from Square One Art

Performing Arts

• Fall play, the Little Mermaid, was a success.

• Winter play/murder mystery

• Running as a club with high school students

• Spring play will be a children’s version of the Odyssey

• Looking to purchase 2 moving lights at approximately $1,000

100th Day of School at Urban Air

• Deposit is paid

• February 17th

• All online registration should be set-up so that you must pay to reserve tickets

• Will try to split it into multiple lines

• Discussed how to reduce the line for signing in and waivers

• Elizabeth will find out max capacity, we anticipate 250+ jumpers

Used Uniform Sale

• Suggested date for next sale: February 18th

Sports Booster

• Snack bar is open and needs staffing

New Additions to Website:

• Send volunteer sign-ups to Tyler to add to the PTO website

Other items:

• Next PTO meeting is January 11th.