• John Niehls

4/13/21 General PTO Meeting Minutes

Attending: Christina Crawford, Elizabeth Howe, Jill Barton, Laurie Shirey, Karlene Novotny, Barb Newell, Chris Blasko, John Niehls, Annie Fox, Josh and Gena Oliver, Tyler Newell

Auction

● Gross $53,184

● Still need to pay some food/vendors

● 171 tickets sold, 145 attended

● Raised $10,000 in special gift at the end of the auction

● Feedback

○ Most enjoyed being able to move around to munch and socialize instead of the sit down meal.

○ Allowed new families to meet and socialize

○ Food signs out with food descriptions

○ Meet with volunteer students in advance

○ Advertise estimated timeline in advance

○ Rent pole and drape and uplighting to make the gym feel more formal ○ Upgrade food selection

○ High top tables around the outside with chairs in the middle

Much thanks to the auction committee and who helped with this event!

5K Update

● 134 runner for 5k/1 mile

● 40-50 ran obstacle course

○ Discussion about price (lower price or $10 for first run and less for second run)

○ Start the obstacle course earlier

● Net about $3,000 (numbers are being finalized)

● Ideas for next year

○ Next year look for sponsors earlier

○ Discuss how to expand the event to be larger

○ Better coordination with pancake breakfast

○ Should we have a mid-race water station?

○ More age brackets at lower age groups

○ Have a person on call in case of emergencies

○ Have the bus follow to pick up stragglers and race guides

○ Consider altering the course

● Proceeds for the gym floor

May PTO meeting/Pizza/Ice Cream social and Board Nominations

● Tuesday, May 4th

● Break up nominations and budget into 2 meetings

● May - brainstorming ideas for budget and nominations

○ Ice cream truck discussed

■ Kona Ice

○ Advertise it as a larger community event

○ Babysitting should be offered (gym)

○ 45 minutes social time then kids to gym and parents to chapel

○ Create a physical flyer to send home to advertise

● Create a Google form for RSVP and to collect budget ideas

● Have drop boxes at the event to solicit volunteers and budget ideas

Budget

● Chris Blasko gave a summary

● Good financial position - Have $33,000

● Have $10,000 cash for operating

● Obstacle course and 5K money will go toward gym floor

● Committed to $30,000 toward gym floor over 2 years

● $1,500 each to sports and performing arts

Performing Arts

● Wizard of Oz scheduled for May

● CCS/PTO/Chesmont want to build an AV booth in back corner of chapel ○ Want to reallocate $1,500 toward the building of the booth

■ VOTE to reallocate funds: Karlene Novotny, Barb Newell, Tyler Newell, Elizabeth Howe all approve

Sports Boosters

● May 17th HS sports banquet

● May 10th MS sports banquet

Clothing Sale

● Consider having a $1 end of year clothing sale in conjunction with May meeting

SLACK/Emails

● Tyler created a volunteer sign up email list

Teacher Appreciation Week

● Ideas

○ Cart to go room to room

○ Chick-Fil-A for lunch

■ Gena Oliver will coordinate ordering and will communicate volunteer needs

Ideas to consider:

Consider personal invitations to get PTO involvement.

Have a class “parent” who communicates between PTO and class.