6/14/23 PTO Meeting Minutes
14Jun2023 CCS PTO Meeting
Attendees: Jennie Steffie, Kristina Caban, Christine Lewis, Jesse, Hoagey, Daniell Urban, Lilian Graham, Kristie Ramos, Sean Mora, Gwen Pacan, Tyler Newell, Samantha Evans, Kim Jenkins, Chip Minto, Tyler Newell, Tara Stahlback, John Mark Niehls, Christina Crawford
Via Zoom: Barbara Newell, Laurie Shirey
Kim suggested that new people connect with co-chairs or resigning chairs.
Current committee as of tonight’s meeting:
Chair – Kim Jenkins, Vice chair – Tyler Newell
Secretaries - Tara Stahlback and Samantha Evans
Events Coordinators - Christie Ramos and Kristina Kaban
Treasurer – Lilian Graham and Jesse Hoagey
Auction – Christina Crawford and Wendy Moyer
Performing Arts - Christine Lewis and Jennie Steffie
Sports boosters – Chip Minto and Gwen Pacan
Chip Minto started the motion to vote in the new committee. Jennie Steffie seconded the motion. All were in favor.
Tyler will send bylaws suggestions to new board prior to next meeting.
Highlights: He tried to streamline expenditure voting for boosters. Full board will vote on general PTO items. Boosters need to be unanimous of booster co-chairs and PTO chair and co-chair. If not unanimous, the full board will vote and a two-thirds majority is required.
Google forms will be used for voting, instead of email, going forward.
2023-2024 Meeting Schedule:
July – no meeting
August 1st at 6:00 pm at CCS in Mr. Dove’s classroom (possibly 23rd *if follow-up budget discussion is necessary)
September 12th at 6:30 pm in CCS chapel
October 17th at 6:30 in CCS chapel
November 14th at 6:30 in CCS chapel
December – no meeting
January 16th at 6:30 in CCS chapel
February 20th at 6:30 in CCS chapel
March 19th at 6:30 in CCS chapel
April 23rd at 6:30 in CCS chapel
May 21st at 6:30 in CCS chapel
June 11th at 6:00 in CCS chapel
Fall Fest – October 6th (13th is History Day) (flower sale)
5k – November 4th
Secondary Play tentative date November 9th, 10th, 11th
Santa Breakfast - December 2nd / Poinsettia and wreath sale
Founder’s Dinner - December 5th
Five Below event – December 7th
100th Day of School – February 15th
Easter Flower sale – March 22nd
Senior High Play February 29th, March 1st, 2nd
Coventry U - March 7th
Science Fair – March 15th (tentative)
Auction – April 13th
Spring Performing Arts Play - April 26th, 27th
Ice Cream Social – May 21st
Secondary Trips week - April 29th – May 3rd
Spring Recitals – May 16th
Clothing sales dates TBD.
Flower sale – fall, Christmas, and spring. Melody would like to get someone to help. Doesn’t need to be a PTO committee member. Samantha and Kristina Kaban offered to help.
Laurie Shirey suggested having a webpage with a list of events for which people can volunteer.
Lacy Minto is the CCS events coordinator. Please communicate with her regarding PTO events. Set-up/tear-down schedules need to be communicated (and should also be added to a calendar) to avoid conflicting events.
Sports Boosters Update
Sports boosters should be responsible for spirit wear. Chip would like to have that in the concession area and also sell snacks at football games and other events.