John Niehls
8/18/20 PTO Meeting Minutes
8/18/2020 Executive PTO Meeting
Present: Tyler Newell, Jenny Steffie, Tana Connolly, Cheryl Laffey, Barb Newell, Karlene Novotny, Lori Reinschmidt, Christina Crawford, Mike Benhke, John Niehls, Kim Jenkins, Elizabeth Howe, Chris Blasko (participating virtually)
Performing Arts –
Oklahoma scheduled for the fall
Still working under last year’s budget
Want to start a “wish list” for technology upgrades for stage (lightboard…)
Some of these things are needs, lights are broken
Consider making tech crew more robust
Teach light theory, sound setup, costuming, makeup…
Working with Concordia (holds the rights for Oklahoma), to be able to film Oklahoma but still waiting on response
Fundraising opportunity for this year: CCS Christmas ornament
Sports Boosters-
Fundraising will be limited this year (possibly no fans, can only sell prepackaged food)
New Athletic Director, Mike Benhke
Will need new fundraising
Fall Sportswear sale
Pancake Breakfast
Auction Recap:
Good turnout, nice to be outside, more setup was involved
Made about $10,268
Looking for a venue for next year, perhaps the Carousel (under renovation)
NEED a co-chair for next year (someone creative and marketing oriented)
CCS Facebook page
Was deleted by former administrator
Kim Jenkins will create a new page but wants it to be “owned” by CCS so that it can’t be deleted again.
Budget:
Discuss budgeted items: All budgeted Expense Reserved Items approved
Soccer uniforms amount increased due to shipping cost
Items to delete: 5k/Pancake Breakfast
$13,800 remains in budget after planned expenses
Need to be spent or allotted by Sept. 1st
Potential idea: allocate to CCS Covid Emergency fund (can reallocate if needed)
Sports Booster fund: Adjust sports banquet to reserved funds and decrease cost to $3,000
Tournaments/Clinics change to $2,000 and move to reserved funds
Students events $500 change to sports equipment and changed to reserved funds
By-laws changes:
Vote to approve by-law change to allow current board to allocate funds for next school year.
Unanimous approval (Tyler, Elizabeth, Tana, Jenny, Christina, Kim, Lori, Chris, Cheryl)
Requests for funds
$1,000 each to Grammar, House for event funds
$1,000 Science Olympiad, requested by Mary Cutillo
$1,000 Summer Immersion camps
$1,500 for Sports Boosters events
$1,500 for Performing Arts events
$300 Mileage club
$2,000 to Preschool for general use
Remaining $4,500 in funds to Covid 19 Uncertainty Fund
Budget: Unanimous approval for all highlighted items (Tyler, Elizabeth, Tana, Jenny, Christina, Kim, Lori, Chris, Cheryl)
Consignment Sale: August 25th, need help tomorrow from 5-7 pm, looking for new coordinator
SLACK email system – Tyler will setup Zoom demo
September Meeting: Jenny will connect with John N. to get a few potential dates and then set up Doodle poll to choose date.