8/18/2020 Executive PTO Meeting

Present: Tyler Newell, Jenny Steffie, Tana Connolly, Cheryl Laffey, Barb Newell, Karlene Novotny, Lori Reinschmidt, Christina Crawford, Mike Benhke, John Niehls, Kim Jenkins, Elizabeth Howe, Chris Blasko (participating virtually)

Performing Arts –

• Oklahoma scheduled for the fall

• Still working under last year’s budget

• Want to start a “wish list” for technology upgrades for stage (lightboard…)

• Some of these things are needs, lights are broken

• Consider making tech crew more robust

• Teach light theory, sound setup, costuming, makeup…

• Working with Concordia (holds the rights for Oklahoma), to be able to film Oklahoma but still waiting on response

• Fundraising opportunity for this year: CCS Christmas ornament

Sports Boosters-

• Fundraising will be limited this year (possibly no fans, can only sell prepackaged food)

• New Athletic Director, Mike Benhke

• Will need new fundraising

• Fall Sportswear sale

• Pancake Breakfast

Auction Recap:

• Good turnout, nice to be outside, more setup was involved

• Made about $10,268

• Looking for a venue for next year, perhaps the Carousel (under renovation)

• NEED a co-chair for next year (someone creative and marketing oriented)

CCS Facebook page

• Was deleted by former administrator

• Kim Jenkins will create a new page but wants it to be “owned” by CCS so that it can’t be deleted again.

Budget:

• Discuss budgeted items: All budgeted Expense Reserved Items approved

• Soccer uniforms amount increased due to shipping cost

• Items to delete: 5k/Pancake Breakfast

• $13,800 remains in budget after planned expenses

• Need to be spent or allotted by Sept. 1st

• Potential idea: allocate to CCS Covid Emergency fund (can reallocate if needed)

Sports Booster fund: Adjust sports banquet to reserved funds and decrease cost to $3,000

• Tournaments/Clinics change to $2,000 and move to reserved funds

• Students events $500 change to sports equipment and changed to reserved funds

By-laws changes:

• Vote to approve by-law change to allow current board to allocate funds for next school year.

• Unanimous approval (Tyler, Elizabeth, Tana, Jenny, Christina, Kim, Lori, Chris, Cheryl)

Requests for funds

• $1,000 each to Grammar, House for event funds

• $1,000 Science Olympiad, requested by Mary Cutillo

• $1,000 Summer Immersion camps

• $1,500 for Sports Boosters events

• $1,500 for Performing Arts events

• $300 Mileage club

• $2,000 to Preschool for general use

• Remaining $4,500 in funds to Covid 19 Uncertainty Fund

Budget: Unanimous approval for all highlighted items (Tyler, Elizabeth, Tana, Jenny, Christina, Kim, Lori, Chris, Cheryl)

Consignment Sale: August 25th, need help tomorrow from 5-7 pm, looking for new coordinator

SLACK email system – Tyler will setup Zoom demo

September Meeting: Jenny will connect with John N. to get a few potential dates and then set up Doodle poll to choose date.